[posted to RunWV 7/27/98]

From:  "David Evans." 
To: "Nancy (Paul) Hodges" 
    "Tim Hedgesville HS Belotte" 
    "Steve Taylor" 
    "Linda Poca M.S. Hansen" 
    "Larry Butcher" 
    "John III Trent" 


Subject: Meeting
Date: Monday, July 27, 1998 12:05 AM

Paul,

I have been on the phone the last two hours talking with Larry Butcher, John Rowland, and Jim Hudson regarding the Coach's Association.

Here are the items which we discussed and what we thought should be done to help promote the association.

1. We wanted to get someone in each region to contact all cross country and track coaches and to get the following information: Home Addresses; Home Phone Number; E-Mail Address; Fax Number; Work Phone Number and Address (the reason for the last one is that some coaches are not in the building they coach or are not educators.) We would like to develop a Directory of ALL Cross Country and Track Coaches in the State.



2. Discuss dates and location for a Cross Country Clinic. Scott Welch of Charleston Catholic agreed in March to check on getting permission to use facilities at his school. I called him tonight and left a message on his answering machine. Proposed dates are December 5 and 12. We also want to set up a location for the planned Track Clinic to be held on February 28.
   
   Last year there was a conflict with Zanesville, OH and MF Athletic went there instead of WV and as a result the clinic to be held at St. Marys fell through.



3. We need to find out the concerns of CC and Track coaches. What do they want the organization to do or what direction do they think it should take. Other concerns which the association could or should consider getting involved.



4. Web Site available to anyone that has access to a computer.

   Run WV -- www.geocities.com/Colosseum/Track/5193/
   [Note: RunWV is changing to: www.RunWV.com]

   Run WV has Cross Country and Track information. It is an excellent place to find information about meets, results, etc. John Trent III [Dave Weekley, and Josh Weekley] organize this site. They have agreed to do anything they can to help promote track and cross country. They have a section for "Coaches News" and we can use this to post information for all to see. ( I sent him my Region I Newsletter and it is posted for all to read.) Check it out!



5. Some of have continued to talk about moving the State Cross Country Meet back a week to allow college coaches an opportunity to see our kids run. We need to know how all the coaches feel about this, not just a few of us. It is important for the kids!



6. Jim Hudson and I talked about creating a listing of all seniors, juniors, sophomores and their results (times, etc.) and keeping this current from year to year. This would allow college coaches to access the site and see how athletes are performing, year in school, etc. This would be a great tool to provide for our kids to help them get college scholarships. At the present time it is a guessing game as to what grade a kid is in school. We could also use this list in getting a team together for the Mid-West Meet of Champions for Cross Country and Track. There were kids in our area which we could have recruited to run this past June but didn't know they were seniors. We believe that we could do a lot from this site.



7. Question????? What do the coaches in your area think we should be doing? We are just trying to get this off the ground. We need the help of everyone.
   
   [Note from RunWV: You can respond to this site or directly to David Evans pertaining to this question or others.]

At this time, we are asking someone in each region to contact all the cross country/track coaches in their region and have a meeting. The questions listed above should be enough to get this initial meeting started. We are asking you to Brainstorm for other ideas that should be considered. Those of us that were at the initial meeting do not have all the answers and we need your help. We would like for you to forward the names of those joining the organization and the information about as many of the other coaches as possible. Ohio is doing a great job and we are trying to pattern our organization after them but it is going to take time to get this off the ground. (So, I guess what I am trying to say is that, you would be in charge of the meeting and getting as much accomplished as you can regarding what is listed above.)

The following people will be working in the following regions. If you would like to contact them, feel free to do so.

Schools in Region IV -- AAA -- Capital, George Washington, Greenbrier East, Nicholas County, Oak Hill, Woodrow Wilson. AA -- Bluefield, Fayetteville, Greenbrier West, Independence, Liberty (R), Mercer Christian (B), Montcalm, Midland Trail, PikeView, Richwood, Shady Springs, Summers County.

If I haven't answered your questions, send me an e-mail by Tuesday night.

Dave